Automated Data Entry
Built for QMD Scientific, an Aegis Health Services company
Healthcare document extraction and workflow automation
Arcadian built an automated intake workflow for QMD Scientific that classifies inbound healthcare documents, routes them to the right systems, and extracts structured data with high speed and accuracy.
50-83%
OCR packet time reduction
96-99%
Non-OCR time reduction
98%
Field-level accuracy
1,000+/hr
Processing throughput
Solution
The solution combines document classification, data extraction, and secure routing in one HIPAA-ready workflow designed for high-volume healthcare operations.
- Handles scanned PDFs, faxes, images, templated forms, handwriting, and multi-page packets in one intake flow.
- Extracts key healthcare fields including demographics, contact details, insurance data, ICD-10 codes, medications, and allergies.
- Classifies each document so it can be routed to the appropriate department database or workflow.
- Secures data with TLS, AES-256, role-based access controls, MFA, audit logging, and controlled PHI retention.
Results
- Cut manual handling time by 50 to 83 percent for OCR-based packets and 96 to 99 percent for non-OCR sources. For a 5-person processing team, that is $100K+ in annual labor savings.
- Maintained consistent 98 percent field-level accuracy on targeted data while scaling beyond 1,000 documents per hour.
Client feedback
“What impressed us most about MedXtract is its systematic approach to data accuracy. The product is engineered to minimize errors, which has had a direct impact on the reliability and efficiency of our processes.”
“Our standard integration took about 6 weeks. With MedXtract, we were able to bring that down to 10 days.”