Document Extraction &
Data Intake
Your team is spending hours every day pulling data out of documents by hand. Patient forms, invoices, referrals, intake packets, insurance paperwork. Someone has to sit there and type it all into your system. Every. Single. Time.
That is wasted time, avoidable errors, and staff who could be doing higher-value work stuck on data entry instead. And when they make a mistake, it costs you even more to fix it downstream.
We Turn Your Document Chaos Into Clean Data
Arcadian Cloud takes the paper and PDF chaos off your plate. We extract the data from your documents, organize it, verify it, and deliver it back to you clean, structured, and ready to use.
Every extraction gets a confidence score. If something looks off or does not match, we flag it so your team only reviews what actually needs human eyes.
No more printing things out just to read them. No more keying in the same information three different times.
- Patient demographics, intake forms, referral letters
- Invoices, claims, and billing documents
- Insurance paperwork and authorization forms
- Any semi-structured paperwork your team currently handles by hand
How It Works
Send us your documents.
Paper, PDF, fax, scanned images. Whatever you have.
We extract and structure the data.
Names, dates, codes, dollar amounts — pulled out and organized automatically.
Confidence scoring and QA.
Every data point gets scored. Anything uncertain gets flagged for your team to verify. You only review what matters.
You get clean, structured data.
Ready to import into your system. No manual entry required.
Proof
We have processed over 100,000 documents for a healthcare analytics firm in Atlanta.
This is not theory. We built MedXtract, a production document extraction platform with confidence scoring and conflict detection. The same technology powers this service.
Investment
Pilot Engagement
One document type
$3,500 – $5,000
We start with your highest-volume or most painful document type. You see the results before committing further. Typical pilot runs 2–3 weeks.
Monthly Retainer
After pilot
$1,500 – $3,000/mo
Pricing scales with your document volume. Most businesses land in the $1,500–2,000 range.
Compare that to manual processing:
- A data entry clerk at $15/hr processing 50 documents per day = $2,400/mo
- Error rates on manual entry: 1–5% (every error costs time and money to fix downstream)
- Our system processes faster, more accurately, and flags problems before they cause damage
Who This Is For
- Medical practices drowning in intake forms and referrals
- Insurance agencies buried in claims and authorization paperwork
- Accounting and bookkeeping firms processing client documents
- Legal offices handling intake paperwork and case documents
- Property management companies processing applications and lease documents
- Any business where staff spends significant time on manual data entry from paper or PDF
Let Us Look at Your Document Workflow
30 minutes, no pitch. We will walk through where your team is spending time on manual entry and show you exactly how we would handle it.
Book a Free Consultation